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Data protection policy on conferences, seminars and events

Data protection policy

Data controller - Who will process my personal information?
University of Deusto.
NIF R4868004E
(Faculties and Services holding the event)
Postal address:
Avenida de las Universidades, 24-Bilbao (CP-48007)

Data Protection Officer:
Internal Audit and Control Manager
Tel: 94 413 94 30

Purpose - Why do we process your personal data?
The UNIVERSITY OF DEUSTO processes the data provided to:

  • Organise and hold events.
  • Send event news.
  • Manage registrations.
  • Draw up satisfaction surveys.
  • Make profiling and follow-up on activities held.
  • Send information about the activities and services offered by the University of Deusto by physical and electronic means.

Legal basis - What is the lawful basis for processing your personal data?

The lawful basis for the processing of your personal data is the applicant's consent for the processing of their personal data by submitting or signing the previously informed consent form.
If you do not provide the requested information, your application will not be processed.
In the case of information about the activities and services offered by the UD and the elaboration of preference and activity profiles, the lawful basis for the processing is the consent and/or legitimate interests of the UD.
UD’s legitimate basis regarding the informed purposes is to offer the products and services that best meet your needs, respecting the interests, rights and fundamental freedoms you are granted.

Recipients - Who will be the recipients of my personal data?
Those provided for by law.
Those public or private entities that collaborate totally or partially in the financial support or funding of the activities carried out.

Data storage period - How long is my information kept?
The collected personal data will be stored for six (6) months after a decision is made on the application concerned.
The data requiring economic and financial management by the University of Deusto will be kept for a period of five years after the termination of the service pursuant to the tax legislation that must be complied with by the organisation.
The data needed for the submission of commercial communications and profiling will be stored until the person concerned unsubscribes from this specific service.

Rights - What are your rights when you provide your personal data to us?

Any person will have the right to obtain from the University of Deusto confirmation as to whether or not personal data concerning him or her are being processed.

Those concerned have the right to request access to their personal data and rectification of inaccurate data or, where that is the case, request erasure of personal data when, among other reasons, the data are no longer necessary for the purposes they were collected.

In some circumstances, those concerned may request restriction of processing of personal data, in which case these will only be stored for the exercise or defence of legal claims.

In certain circumstances or for reasons related to a specific situation, those concerned may object to the processing of their personal data. The University of Deusto will no longer process, unless the centre responsible demonstrates compelling legitimate grounds for the processing, or for the exercise or defence of legal claims.

Those concerned may request data portability to receive personal data concerning him or her which have been provided to the University of Deusto in a structured, commonly used, machine-readable and interoperable format, to be downloaded or transmitted directly from the University of Deusto to another entity.

Those concerned may exercise their rights in writing by email to: and also by post, as stated in the “Protection of Rights” section pf the privacy site at

In addition, in the event of disagreement with the University of Deusto regarding the exercise of your rights, you can contact the Data Protection Officer at the University by sending an email to:

You can also contact the Spanish Data Protection Agency (Control Authority) to file a claim through its website


All data will be treated confidentially and will be subject to appropriate technical and organizational safety measures to prevent alteration, loss, unauthorised processing or access.